Keeping Your Head When Everyone Else Is…

This week is busy. We have two new interns in the office at Aaron+Gould, and Women In Touch (my client and church initiative) big yearly conference this week.

It’s weeks like this, where you have to manage multiple things at a high stress and time pressure, that easily break your daily routine and to-do system. Normally at this point I’d have scrapped my system in favour of trusting no one with any delegated tasks and therefore working 48 hour days to get everything done. The house becomes messy, the office a tip, and I obsessively cut out everything else in order to check off every last task.

Not this year. Thanks do an integrated GTD system, and more specifically, Remember The Milk.

A big part of GTD is context. The idea is to create lists based on context – office, home, phone calls. Now because I list every project with a hastag and then the task, i.e. ‘#Touch – Print off posters’, I have set up a smart list that searches every task with ‘#Touch’. The result is I have a list dedicated to every task for this project, rather than sifting through my ‘Next’ or ‘Waiting For’ lists. I can see everything I have tagged as ‘delegated’, who I’ve delegated it to, as well as ‘video’, ‘dtp’, etc, so I get a great 20,000 to 30,000 foot view on the project.

Along with Evernote as my external mind, I have found my system (I’ll share more details with you later) has stayed solid and helped me delegate and manage far better. Did I tell you I’m also writing a viral campaign proposal this week?

Archived Comments

  • Kristen

    Can multiple people use the same Remember The Milk application?

  • Kristen

    Can multiple people use the same Remember The Milk application?

  • Scott Gould

    Multiple emails cannot be linked to the same account. So if you all shared the account, then yes.

    But, you can add other RTM users as contacts. I put my A+G staff and interns into an ‘A+G’ Group, and then I can share tasks with the whole group, or individuals.

    I’ll be going through my system soon, so will give step by step how I do it.

  • Scott Gould

    Multiple emails cannot be linked to the same account. So if you all shared the account, then yes.

    But, you can add other RTM users as contacts. I put my A+G staff and interns into an ‘A+G’ Group, and then I can share tasks with the whole group, or individuals.

    I’ll be going through my system soon, so will give step by step how I do it.

  • http://radsmarts.com/ Robin Dickinson

    Thanks for the tip Scott. RTM for GTD! I’ll check it out. Cheers, Robin

  • Robin_Dickinson

    Thanks for the tip Scott. RTM for GTD! I’ll check it out. Cheers, Robin

  • Scott Gould

    Hey Robin, no problem. Keep you eye on the blog as I’ll be posting more about my workflow.

    Thanks for the RT on twitter BTW

  • Scott Gould

    Hey Robin, no problem. Keep you eye on the blog as I’ll be posting more about my workflow.

    Thanks for the RT on twitter BTW

  • Thanks Scott. I use Google Docs for my GTD system as I can access this from work and home and don’t integrate mobile phone technology yet. This was a big breakthrough for me, but I can start to see how to scale this.

  • Thanks Scott. I use Google Docs for my GTD system as I can access this from work and home and don’t integrate mobile phone technology yet. This was a big breakthrough for me, but I can start to see how to scale this.

  • Scott Gould

    Colin glad to hear you have a system – just rock and use what works for you!

    I use Evernote (evernote.com) for all my reference and documents. Evernote is on the iphone which means since I store everything on it, I can pretty muuch access any file any time any where.

    My GTD system has uses three programs: Email, Remember the Milk and Evernote

  • Scott Gould

    Colin glad to hear you have a system – just rock and use what works for you!

    I use Evernote (evernote.com) for all my reference and documents. Evernote is on the iphone which means since I store everything on it, I can pretty muuch access any file any time any where.

    My GTD system has uses three programs: Email, Remember the Milk and Evernote

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